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Manage your personnel effectively with an Employee Attendance Tracking

Nov 16

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In order to increase the overall efficiency of the organization, it is imperative that the management identifies the key uses of their time. Many organization put great emphasis on effective time management, and rightly so, because in this era of intense competition it is imperative that every business makes efficient use of the limited time which they have. If they do so, then it might just give them an edge over their competitors, however if they fail to do so, then the consequences might be severe.

Employee Attendance Tracking

In pursuit of effectiveness, organizations tend to strongly focus on the employee attendance. In such a case, selecting the right program can largely release the tension of an administrative nightmare. These programs/software enable the management to keep a check on the exit and entry time of each employee, so that the management can ensure that all the employees are maintaining the decorum. It is advisable that every organization, which has more than 10 workers, must introduce an attendance tracking system. However, the complexity of such system depends upon the number of workers working in the organization. The larger this number would be, the bigger and better the attendance system would need to be.

The secret behind a successful company is their employees. Hence, it is important that an organization hires and retain only those employees which are utterly dedicated to their work. There have been cases where employees religiously came to work at time and left at time, but were unavailable during the hours at work. Such workers are a burden to any organization and it is very important for the management to ensure that they safeguard themselves against such fraudulent practises by making use of effective Employee Attendance Tracking software.

In the recent time, a lot of software companies have come up with such attendance tracking programs; hence every organization can easily find one which suits them the best. Before investing in such a system, they can also avail a demo trial, on the basis of which they can decide if the system is according to their requirements or not. These systems can provide managers and supervisors great assistance in keeping a track of the employee’s vacation, employee sick leaves and other days off. These systems are usually online based, hence the employees can also access to the aforementioned information anytime they want. This way, employees can also keep themselves updates about their available vacations and plan accordingly.

In the modern world of today, it is significant for every organization to make use of Employee Attendance Tracking systems and ensure that their employees are following their time schedules properly. Before making this decision, it is recommended that you thoroughly search for an Employee Attendance Tracking system online; so that you can identify which system best suits your organization’s requirement. It is important that you closely consider each feature, and compare it head to head, so that you can determine which software will yield the highest amount of rewards for your organization.

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Employee Tracking Made Easy with Employee Attendance Tracking

Oct 28

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If you a manager of a very large successful organization in which thousands of employees work on hourly basis then surely their time and attendance tracking would be nothing less than a nightmare for you. It is because of the fact that these days it us very difficult to keep a check on each and every worker due to numerous reasons involved among which the most bad image portraying reason is that it is a psychological phenomena that non one likes to watched to other. People all over the world consider it a bad thing. So in situations like these it is a lot more difficult to keep an eye on your employees’ activities.

employee attendance tracking

Have you thought just once to install an automated time and attendance system along with employee tracking softwares to save not only your costs but also to increase your productivity? If not then start thinking for installing it because it is very advantageous to do so and it would also be helpful for you to deal with above mentioned situations. Among the several advantages of employee tracking software the most prominent features and advantages are:

  • Employee tracking software allows you to keep a check on employees’ time and activities in a user friendly interface without annoying your employees. As your employees would not know that they are being watched.
  • Employee tracking software would be a blessing for your payroll department as it would enable you to set pay codes, wage rates, flexible hours along with tracking time on which employees have to be paid including overtime and time off.
  • Employee tracking software allows you to make your own personal punch clock by putting punched and locked in or out options.
  • Employee tracking software also allows your employees to configure timesheet that suits and matches with your organization.
  • Employee tracking software also allows your employees who are working from their homes to enter time from anywhere they are through an internet connection. So now you can also track employees who are working from their homes.
  • Employee tracking software allows you to eliminate old ways of keep track of employees through Paper based and Excel Timesheets.

This is what your employee tracking software would do for you but if you ask your software for an employee time management software then can provide you with that as well as the employee time management software would make regulate track activities of your employees to ensure that they are working according to the daily assigned schedule and are working in an organized way. This would not only increase productivity of the employees but also of the organization they are working for. So if you are really serious about productivity of both then you must count on these employees tracking and time management softwares.

Moreover some time and attendance systems also allow you to automatically generate reports whatever you require and in whatever format you require them. So these days time and attendance and employee attendance tracking is like Aladdin’s genie lamp for all the managers who really want to make a difference to their organizations. The employee attendance tracking despite of saving time labor costs, accounting errors and mistakes is making life easy of many mangers and is winning their trust round the globe!

 

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Common pitfalls in employee attendance tracking

May 26

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Employee attendance tracking is similar to the time and attendance systems. The tracking system computerizes the entire HR management job such as planning work hours, scheduling employees, monitoring cots and so on.employee attendance tracking The employee attendance tracking system is excellent and does a great job for those managing the workforce in any company, large or small.

But for any system, there are pitfalls that should the company should be aware of and make sure that is taken care of in order to get the most out of the employee attendance tracking system. If employee attendance tracking is not implemented properly or is used poorly, it could cost companies large amount of money. The pitfalls vary depending on the time clock the company is using.  There are four main methods of tracking employee’s attendance and they are:

  1. Token: This is one of the main methods of capturing time and attendance data of employees in organizations. It uses three types of technology such as magnetic strip, barcode and radio frequency (RF) strip. The drawback to the magnetic strip, barcode or RF badge is that the magnetic strip or code can be easily damaged by scratches or if the employee uses the badge really close to the proximity reader or device. In addition the badge can be easily lost, stolen or broken, therefore a new badge needs to be issued and until then tracking the employee attendance will surely be a problem. Plus there is an issue with buddy punching, as any employee can get their “buddy” to punch in their badge for them.
  2. Browser: This type of attendance tracking method allows employees to sign in at a computer in the organization. Even thought this method is cheap and easy, but the issue of buddy punching is not eliminated.
  3. Telephony: Organizations using this type of method requires employees to call their time in via an automated voice mail system. This method is not practical and not used by many originations, as its pitfalls are large and it does not benefit the company in any way.
  4. Biometrics: If the company has implemented a biometric drive, the technology requires employees to use their finger, hand or retina to punch in their attendance as they arrive at work. This type of technology as a lot of benefits such as security and so on. But it defiantly has some employees resisting against it. Some employees feel insecure that their biometric data is being stored in the company and anyone can misuse it for their own benefit or pleasure. In addition employees resist biometric tracking devices because they feel that the company does not trust them that they have to go to this level of security to track their attendance.

With different pitfalls related to the type of device the company uses to track employee attendance, the main problem is buddy punching. The company needs to make sure that it is eliminated so they can accurately calculate payroll and pay employees for the work hours they actually did. In the end, the HR manager needs to understand the reasons and find possible solutions for avoiding such pitfalls when it comes to employee attendance tracking. With a lot of money being wasted in lost productivity which is caused by the pitfalls of the employee attendance tracking, the company needs to make sure they eliminate problems that are related to workforce management.

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How to improve your employee attendance tracking

May 25

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With many drawbacks to the manual or punch in to employee attendance tracking, it is best that a company tries to improve or upgrade its attendance tracking of their workforce. The drawbacks of the manual or punching iemployee attendance tracking tracking method are as follows:

  1. Human Errors
  2. Buddy Punching
  3. Low Productivity
  4. Low efficiency
  5. High Labor Cost

But due to the above reason, it is best for the company in the long run to improve its employee attendance tracking. The best way to improve the tracking system or software is by automating it. And you need to take advantage of the benefits the automating can offer in order to maximize the effectiveness of your company.

There are a number of ways to automate the employee attendance tracking and these devices vary in how the employee punches in and out of the company. Some of the devices are listed below along with the punch in method plus its benefits and some considerations that any company should be aware to gain the most benefits out of the automation.

  • Personal Identification Number (PIN): The employee coming or leaving the organization, enter an identification number and sometimes the number is accompanied with another number for authentication. The best thing about this automation is that it is inexpensive and easy to use. But one drawback of this system is similar to the manual input tracking, which is buddy punching. Employees can tell their buddy to punch in their personal identification number for them.
  • Barcode: Employees are given a badge, which has a barcode on the back of it. The employee swipes the badge through the barcode reader, with the barcode facing into the reader. One advantage about barcodes is that employees are familiar with it, so no need to train the employees. The drawback to barcodes is that sometimes the code gets damages or stained therefore is not readable and the employee cannot record their attendance. In addition it causes the same problem as the PIN and manual tracking system.
  • Magnetic Strip: The type of tracking system is similar to the barcode one but the only difference is that instead of a barcode on the employee badge there is a magnetic strip. It has the same benefits and drawbacks as in the barcode tracking system.
  • Proximity: The employee waves his or her badge in front of the proximity reader, which record the attendance. The badge has a small transmitter which is detected by the reader. The best thing about this device is that it is quick to use. The employee can attach the badge to her purse or to the pocket and the badge will be scanned from the distance. Again this device allows buddy punching.
  • Biomertic Hand and Finger Reader: The employee places his or her hand or finger onto the reader, the device verifies that the employee punching in is the right person and not somebody else. This is why this device eliminates buddy punching and increases accuracy in the calculation of payroll. The only drawback is that it can be very expensive.

So if you wish to eliminate the drawbacks that manual employee attendance tracking offers, then it is best to go improve to a more automated device. Just make sure that the type of time clock device the company is thinking of using, it fulfill the needs that the manual system never gave. Some of the automated employee attendance tracking systems do not eliminate buddy punching but it defiantly can be overcome by changing the relationship between employee and employers. So improve employee time and attendance recoding just by keep up-to-date with technology.


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Employee attendance tracking can be a nightmare

May 23

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Employee attendance tracking is vital for any business large or small because the highest expense or cost in any business is payroll. But employee attendance tracking can be a complicated, difficult and labor intensiveemployee attendance tracking process in any organization. Especially for large companies that have thousands of employees in main and sub-branches. In large organizations information is gathered site by site and transmitted manually or electronically to a central point.

Information is transferred to a central point to be processed into data which can be analyzed by preparing useful reports. Sometimes, the information to be transferred takes very long, which means that the employees are paid late. All this can lead to problems especially in the workforce, as the employees are not pleased with late pay,

Employee attendance tracking is defiantly a nightmare because of many reasons such as:

  • Low Efficiency: In large businesses with many employees, controlling payroll is difficult. This is because keeping a close watch on productivity and payroll costs effectively and efficiently is a hurdle. With manual calculations of employee work hours and payroll from the time cards and logged in attendance, there is surely some chance of human error, which is difficult to eliminate. And due to human errors in the calculation of payrolls of each and every employee at the central point, means that time is wasted as the payroll clerks have to calculate the payroll again and again in order to eliminate errors. In addition sometimes the ink in the punch in machine runs out or the card is not placed properly in the machine, which again causes problems in calculations.
  • Low Productivity Levels: With many human errors in calculating payroll, many employees get dissatisfied, and one reason why they do not work properly during business hours. Another reason why employees have a low productivity level in manual employee attendance tracking is that some people arrive late to work or spend many hours during their lunch break but get their buddy to punch in their time-card, so they can be paid for the hours they do not work. Plus employees cheat with their time-sheets, they will write the wrong time. This means that the employees putting effort and time into their work are treated unfairly, another reason why issues and dissatisfaction of employees occurs. An unhappy employee means that his or her productivity level will surely be low as they will not be happy and motivated to work efficiently and effectively, which harms the company in the long run.
  • Low Profitability: With manual employee attendance tracking, many time theft and falsification occurs. Just by minutes of time falsification each month, the organization loses money a lot every year. This can occur unintentionally by simple human error or intentionally due to buddy punching or cheating. If the employees are not working the hours they have in the attendance sheet and yet they are getting paid for the un-worked hours, the payroll expenses will increase.

Manual employee attendance tracking is defiantly a nightmare and can harm the company in the long run, without the intention to do so. The disadvantages that occur to the manual recording leads to low productivity, efficiency and profitability levels, which are defiantly a serious concern for any business. In order to eliminate such a nightmare, the organization should think about automating their employee attendance tacking in order to gain the benefits the automated software or system will give.

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